Reports To: Project Manager

A Project Administrator for Hedrick Brothers Construction is responsible for assisting the Project Manager and project team with the daily management, supervision, coordination, and successful completion of the project(s) to meet time and cost objectives with respect to contracting, scheduling, estimating, bidding and contract administration functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage submittal package.
• Process invoices and subcontractor Pay Applications in Timberscan.
• Assist the Project Manager with preparation/writing contracts and purchase orders.
• Assist the Project Manager with processing RFIs.
• Assist the Project Manager in recording and monitoring the Notice of Commencement, bonds, and Builders Risk policies.
• Verify and maintain subcontractor compliance including insurance coverage, licenses, and permits.
• Record, input and distribute meeting minutes in ProCore.
• Assist the Project Manager with the preparation of monthly application for payment then follow up with routing and scheduled payments.
• Enter Potential Change Orders in ProCore for Project Manager review.
• Enter project team’s weekly timesheets in About Time.
• Manage and maintain Owner Direct Purchase Program.
• Issue subcontractor Change Orders and Purchase Orders once the owner has signed a PCCO.
• Obtain all shop drawings, product data, physical samples, and other information as required by the contract documents; distribute procurement information to the Project Manager and appropriate parties so that the project is expedited. Notify the Project Manager immediately regarding any delays or concerns.
• Copy and distribute plans to subcontractors and vendors with discretion.
• When starting a new job, set up the Project Manager’s Binder, ProCore project, Permit Log Binder and Superintendent files.
• Assist the Project Manager and Superintendent in setting up job site and necessary equipment.
• Coordinate with the Superintendent to track progress of the rolling punch list.
• At job completion, compile documents for the Owner’s Maintenance Manual for Project Manager distribution.
• Assist the Project Manager and preconstruction team in estimating activities, plan distribution, subcontractor database and GMP preparation.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor’s degree or minimum of 7 years’ relevant experience required.
• Proficient knowledge of Microsoft Office required.
• Reliable transportation and a valid, Florida Driver License required

PHYSICAL DEMANDS:

• Ability to sit with back at a 90-degree angle for up to 8 hours per day.
• Ability to look at a computer for up to 8 hours per day.
• Full dexterity of wrists and fingers required with repetitive motions.
• Ability to hear and speak on a standard telephone.
• Ability to occasionally lift, push, pull or carry up to 50 pounds.
• Ability to regularly lift, push, pull or carry up to 25 pounds.
• Ability to occasionally lift files, open filing cabinets by bending at the waist or standing on a stool as necessary.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.